Form of Payment: Bank/Certified/Checks, Money Orders or Wire Transfers (please email us a copy of bank confirmation when wiring funds) are accepted forms of payment at any time. (Payable to: Bible Trek Tours LLC) (send to: info@bibletrektours.com). Every reservation must be accompanied by a signed application (Mail to: Bible Trek Tours LLC. P.O.Box 20137, Beaumont, TX 77720). Returned checks will incur a $50 service fee. Passports, Visas & Documents: a valid US passport is required for US citizens. If you do not have a valid passport, please contact your closest passport office or see Passport Information. Passports must be valid at least 6 months after return date. Bible Trek Tours, owner, agent or employees cannot be held liable for clients not having proper passports, visa or other travel documents. Cancellations due to lack of appropriate documents will incur usual penalties. A Passport Card is not useful for International Air Travel. Attempting to use this instead of a Passport Book will result in a denial of boarding by the airlines and entry by the legal authorities Final Documents: Final documents are issued upon receipt of final payment only and within 3 weeks of departure. Documents are not guaranteed if final payment is not received on time. Upon receipt of your documents, you are responsible to check your itinerary, spelling of your name, dates, times and other important information to insure their validity. Should your final documents have any errors it is the passenger’s responsibility to contact Bible Trek Tours immediately. Cancellations and Refunds: All cancellations must be submitted in writing (by mail or email). The effective date of cancellation will be the date on which written notice is received by Bible Trek Tours. Cancellations are subject to the following terms and conditions: Administrative Fee: A non-refundable administrative fee of $300 per person will be charged for all cancellations, in addition to any applicable penalties outlined below. Cancellation Penalties: The following charges, calculated as a percentage of the total trip cost, will apply: 60 to 46 days prior to departure: 50% of the total trip cost. 45 days or less prior to departure: 100% of the total trip cost (no refund). Airline Tickets: Once airline tickets have been issued—typically 30 to 45 days prior to departure, depending on the carrier—they are non-refundable. Some airlines may, at their sole discretion, issue a travel credit valid for one year from the date of issue. Refund Requests: All refund requests must be submitted in writing. Telephone cancellations will not be accepted. Refunds will be processed within 30 to 60 days from the date written notice is received. Name Changes/Substitutions: Name changes and/or participant substitutions are not permitted. No Waiver Policy: Cancellation penalties and fees cannot be waived under any circumstances, including but not limited to medical reasons, death, or other emergencies. Tour Cancellations by Bible Trek Tours: In the event that Bible Trek Tours cancels a departure, participants will receive a full refund. However, if a trip is canceled due to circumstances beyond the control of Bible Trek Tours (including, but not limited to, war, covid, acts of God, political unrest, natural disasters, or airline schedule changes), refunds will be issued in accordance with these terms and conditions. Air Transportation: Air transportation is in economy class on IATA-approved carriers. Ticketing must be completed no later than 14 days prior to departure. Fares are based on levels in effect at the time of printing and prices and schedules are subject to change without notice. All is subject to the airline’s terms of carriage. Bible Trek Tours is not responsible for any cancellations, loss, delays, injury, illness, or expenses incurred due to actions made by the airlines. Business class is available at additional cost for the Trans-Atlantic portions of your ticket. For any issues which arise in relation to airline service complaints and compensation should be addressed to the specific carrier. Airport Taxes, Fees & Fuel Airport taxes (up to $800) are included in our tour packages. Seat Assignment: Random seats are assigned for all group participants. If you would like to secure a specific seat, or sit with a companion please advise us of such request at the time of booking, we will make an effort to accommodate you, however we cannot guarantee. ​Hotel Accommodation: Hotel accommodations are based on twin-bedded or double rooms. Bible Trek Tours reserves the right to substitute similar category hotels without prior notice. SHARING ROOM: If passengers are traveling alone, and are registered prior to 60 days before departure, and wish to have Bible Trek Tours assign a roommate we will do our best. Registrations made within 60 days of departure; the passenger will be responsible for the additional Single Supplement fees. Meals: Bible Trek Tours pilgrimages include breakfast and dinner daily, (refer to brochure "your trip includes"). Although we cannot guarantee, we will try to accommodate all special meal request. Baggage: Each tour participant is permitted to bring one checked suitcase, one small carry-on bag (8" x 14" x 22"), and one personal item (i.e. purse, laptop case). In general, the airlines permit 1 checked bag weighing up to 50 lbs. (23 kg) and maximum dimensions of 62 in (158 cm) calculated by adding the length + the width + the height of the bag. Please check with your specific airline to verify the size and weight allowances. Bible Trek Tours is not responsible for the loss of, theft of, delay, or damage to a participant's belongings. Responsibility Clause: Bible Trek Tours and/or agents of the airlines concerned are not to be held responsible for the late arrival of passengers at airports or hotels due to inclement weather, nor are they to be held liable for payment or any refund for transfers or unused hotel accommodations or meals occasioned by such late arrivals at the hotels holding rooms as confirmed itineraries. Passengers must bear all such losses or expenses. To guard against unforeseen health or other circumstances, we recommend you purchase our optional insurances or Personal insurance. Bible Trek Tours is not responsible for circumstances beyond its control. In circumstances where trip cancellations resulting from the inability for trip to depart as scheduled, such as cancellations due to acts of war and/or terrorism, covid, virus, war, God, or nature takes place, Bible Trek Tours is not liable for restitution. Though every effort will be made to follow the itinerary, it should be considered as an indication of the tour, rather than a contract of places to be visited. Occasionally local religious holidays, national days, weather, traffic conditions and other events may necessitate changes in the sequence of visits or the missing of certain visits.

Legal Note: Bible Trek Tours LLC is a registered seller of Travel in the State of Texas: TST#: 32064469755. The statements herein and the contract between tour participants and Bible Trek Tours LLC are deemed to be made and entered into in Beaumont, Texas. The tour participant(s) and Bible Trek Tours LLC hereby agree and stipulate that any controversy or claim arising out of or in any way related to these terms and conditions, brochure, or the tours itself which cannot be amicably settled shall be resolved by way of arbitration administered by the American Arbitration Association. The Arbitration shall take place in the county of Beaumont, TX before a single arbitrator and shall be governed by the laws of the state of Texas. Each party shall bear its own costs and an equal share of the arbitrator’s and administrative fees of arbitration.

 All pilgrimages group tours require a minimum of 20 passengers. In the event that the group falls below this threshold, you can either opt to join the next available tour or retain credit valid for one year from the departure date.