Deposit, Payment Schedule & Registration
A $400 per person deposit is required at the time of booking with a completed reservation application Email/ Mail. Deposit and/or payment in full must be received within 7 days of booking or reservation will cancel. Full payment is due 60 days prior to the departure date. If a booking is made within 60 days of departure, full payment is required at the time of booking. If you register for a pilgrimage within 30 days before departure, or, a deposit is received less than 30 days before departure, a $50 late fee will be included in your total cost. Packages (containing Travel Documents) being shipped outside of the USA will incur an additional shipping charge of $50 per package.
Form Of Payment
Bank/Certified/Checks, Money Orders or Wire Transfers (please email us a copy of bank confirmation when wiring funds) are accepted forms of payment at any time. Personal checks are acceptable if received more than 30 days prior to departure date.
(Payable to: Bible Trek Tours LLC)
(send to: ). In order to speed the processing of deposits and final payments, please note the departure date on deposit and balance of payment checks. Every reservation must be accompanied by a signed application
(Mail to : Bible Trek Tours LLC. P.O.Box 20137, Beaumont, TX 77720). Returned checks will incur a $50 service fee. In case of computer or human billing error, we reserve the right to re-invoice participants with corrected billing.
Rates shown on website are based on double or twin occupancy and are as per each programs inclusions. All prices are shown in U.S. Dollars and are calculated on currency rates and fares in existence on 01/28/2018. Bible Trek Tours reserves the right to alter prices at any time prior to departure and without prior notice if circumstances so warrant. Any devaluation or revaluation of currencies may effect published price.
Tips to guide and driver. Insurance and Supplemental Cancellation Protection. Items of a personal nature, such as passport and visa fees, telephone calls, mini bar, laundry and lunches (when not mentioned).
Passports, Visas & Documents
A valid US passport is required for US citizens. If you do not have a valid passport please contact your closest passport office or see Passport Information. Passports must be valid at least 6 months after return date. US or Canadian citizens do not need to obtain visas for most countries Bible Trek Tours services. For all other nationalities please consult the country of 's consulate. When and if visa is required it is passengers responsibility to obtain one. Bible Trek Tours, owner, agent or employees cannot be held liable for clients not having proper passports, visa or other travel documents. Cancellations due to lack of appropriate documents will incur usual penalties. A Passport Card is not useful for International Air Travel. Attempting to use this instead of a Passport Book will result in a denial of boarding by the airlines and entry by the legal authorities
Final documents are issued upon receipt of final payment only and within 3 weeks of departure. Documents are not guaranteed if final payment is not received on time. Upon receipt of your documents you are responsible to check your itinerary, spelling of your name, dates, times and other important information to insure their validity. Should your final documents have any errors it is the passengers responsibility to contact Bible Trek Tours immediately.
Cancellations And Refunds
Once a deposit or partial/full payment has been made, cancellations will only be accepted in writing. Cancellation terms will be applied based on the date that the written cancellation is received. In addition to a $300 per person administration fee, the following charges apply off the total trip cost:
60 - 46 days prior to departure 10%.
45 - 21 days prior to departure 50%.
20 - 03 days prior to departure 80%.
02 days prior to departure or less no refund.
Additionally, once tickets are issued the ticket value is non-refundable. Requests for a refund must be in writing (mail, e-mail). Phone calls cannot be used as a form of cancellation. Refunds will be issued within 30 to 60 days of receipt of written notice No change of names or substitutions are permitted. No refund or cancellation fees will be waived due to death or sickness.
*Special departures may have different conditions; please carefully review the terms & conditions for each departure.
In the event that Bible Trek Tours would decide to cancel a departure, a full refund will be issued (including travel insurance and Supplemental Cancellation Protection). If, however the trip is cancelled closer to departure by forces outside of the control of Bible Trek Tours, refunds will be as per terms and conditions.
Changes In Reservation
After a reservation is confirmed any changes that would reduce services to your order/booking is subject to a $100 nonrefundable fee.If you wish to change to a different departure date outside of 60 days prior to departure $100 non- refundable transfer fee will apply. Within 60 days prior to departure graduated penalties may apply. Example: If you book Air and Land package then reduce your package to Land Only after your booking is confirmed will result in a $100 fee.
Air transportation is in economy class on IATA-approved carriers. Ticketing must be completed no later than 14 days prior to departure. Fares are based on levels in effect at the time of printing and prices and schedules are subject to change without notice. All is subject to the airlines terms of carriage. Bible Trek Tours is not responsible for any cancellations, loss, delays, injury, illness, or expenses incurred due to actions made by the airlines. Business class is available at additional cost for the Trans-Atlantic portions of your ticket. For any issues which arise in relation to airline service complaints and compensation should be addressed to the specific carrier.
Airport Taxes, Fees & Fuel
Airport taxes (up to $800) are included in our tour packages. Airport taxes are based on departure city and government fees (airport taxes include Federal Inspection Fees for the U.S. Customs and Immigration; International Air Transportation Tax; Agricultural tax; security fees, and other airport related taxes).
Random seats are assigned for all group participants. If you would like to secure a specific seat, or sit with a companion please advise us of such request at the time of booking, we will make an effort to accommodate you, however we cannot guarantee. If you must have specific seat we recommend you to be at the airport at least three hours prior to departure and arrange the seat assignment with your airline's gate agent. Bulkhead and exit row seating can never be requested prior to the day of departure. Bible Trek Tours can never guarantee specific seats, are at the discretion of the airline & seats are pending availability, subject to aircraft/seat map changes.
Without Airfare / Land Only
Transfers are included in our Without Airfare / Land only packages for regular scheduled departure Tour, if you provide your flight schedule, made at own arrangements , to Bible Trek Tours before or on 45 days prior to departure. If you opt to purchase a Pre or Post night the transfer will not be included and is offered at additional cost. From time to time, a tour may be canceled due to non-materialization. If you choose to purchase a Without Airfare package and arrange your own domestic or international flight independently of us, be advised that Bible Trek Tours is not responsible for domestic or international flights or transfers of any kind in the event of a cancellation. Furthermore, Bible Trek Tours is not responsible for airline penalties caused by date or tour schedule changes. Booked or purchased items outside of Bible Trek Tours are sole responsibility of client.
Our programs include group round-trip transfers for regular scheduled departure Tour. Pilgrims who a purchased without airfare/ land only package and are arriving or leaving independently transfers will be included, if you provide your flight schedule, made at own arrangements , to Bible Trek Tours before or on 45 days prior to departure. If you opt to purchase a Pre or Post night the transfers will not be included and is offered at additional cost.
Hotel accommodations are based on twin-bedded or double rooms. Bible Trek Tours reserves the right to substitute similar category hotels without prior notice. SHARING ROOM: If passengers are traveling alone, and are registered prior to 60 days before departure, and wish to have Bible Trek Tours assign a roommate we will do our best. Registrations made within 60 days of departure, the passenger will be responsible for the additional Single Supplement fees. TRIPLE ROOMS In most hotels triple accommodation is possible, however, no reduction in cost is available. Due to pace of our pilgrimage schedule its a challenge to open up all 3 suitcases and everyone's hand luggage; take showers and be on the move within appropriate time. First Class and Superior Tourist Class Hotels in general are not set up for triple rooms. Hotels usually either add a third bed which is like a fold up bed or a sofa bed.
Hotel Check In
Check in at hotels is 2PM. Bible Trek Tours requests for early check in, however, all is pending on hotel the day of arrival. Therefore, if your flight arrives early in the morning your room may not be ready for check in. In this instance you may leave your luggage in a secured area with hotel staff and enjoy some free time to explore, perhaps indulge in a local breakfast.
Private Rooms And Single Supplement
A limited number of single rooms is available (on request basis only) at the supplement price. Single rooms provide privacy, but they are in some hotels smaller than twin or double rooms and sometimes may be poorly located, especially in the older hotels. As a general ratio we are able to confirm 10% of the total number of group participants in single rooms. If ratio is higher special supplements may be implemented for something referred to "single in double room" at an additional rate to the single supplement rate listed.
Bible Trek Tours pilgrimages include breakfast, lunch and dinner daily, or breakfast and dinner daily (refer to website or brochure "your trip includes"). Although we cannot guarantee, we will try to accommodate all special meal request.
Each tour participant is permitted to bring one checked suitcase, one small carry on bag (8" x 14" x 22"), and one personal item (i.e. purse, laptop case). In general, the airlines permit 1 checked bag weighing up to 50 lbs (23 kg) and maximum dimensions of 62 in (158 cm) calculated by adding the length + the width + the height of the bag. Please check with your specific airline to verify the size and weight allowances. Bible Trek Tours is not responsible for the loss of, theft of, delay, or damage to a participant's belongings.
Bible Trek Tours acts as a tour operator. Bible Trek Tours and/or agents of the airlines concerned are to be held responsible for the late arrival of passengers at airports or hotels due to inclement weather, nor are they to be held liable for payment or any refund for transfers or unused hotel accommodations or meals occasioned by such late arrivals at the hotels holding rooms as confirmed itineraries. Passengers must bear all such losses or expenses. To guard against unforeseen health or other circumstances, we recommend you purchase our optional insurances or Personal insurance. Bible Trek Tours is not responsible for circumstances beyond its control. In circumstances where trip cancellations resulting from the inability for trip to depart as scheduled, such as cancellations due to acts of war and/or terrorism, war, God, or nature takes place, Bible Trek Tours is not liable for restitution. Though every effort will be made to follow the itinerary, it should be considered as an indication of the tour, rather than a contract of places to be visited. Occasionally local religious holidays, national days, traffic conditions and other events may necessitate changes in the sequence of visits or the missing of certain visits. We will have daily Mass and strive to be in places as indicated. However, sometimes this is not possible as the site may not be available for Mass or itinerary changes are forced upon us. In this case an alternative site for Mass will be arranged..
Special Medical Conditions Those Who Need Special Assistance
You must report any disability requiring special attention to Bible Trek Tours at the time of registration for any tour. We make every effort to accommodate disabled passengers by reserving for them wheelchair assistance at airports and handicap accessible rooms where available, however, we cannot guarantee and are not responsible for any denial of services by carriers, hotels, restaurants, or other independent suppliers. Be aware that all of our tours are operated outside the U.S. where the Americans with Disabilities Act is not applicable and facilities for disabled individuals are limited. Most transportation services, including the touring motor coaches, are not equipped with wheelchair ramps or lifts. We regret that we cannot provide individual assistance to any tour participant for walking, dining, while in their room, on flight, getting on and off motor coaches and other vehicles, or other personal needs. A qualified and physically able companion(s) must accompany passengers who need special assistance. It is the passenger Traveler's responsibility to arrange for such assistance prior to making their reservations. Motorized scooters are unsuitable and impossible to accommodate. Bible Trek Tours is not responsible for any medical condition that occurs prior, during or after the tour. Additionally, airlines are not able to guarantee or provide assistance for disabled passengers including special seating. Pregnancy, Breast-Feeding, and Pregnant women considering international should be advised to evaluate the potential problems associated with international as well as the quality of medical care available at the destination and during transit. A pregnant woman is advised to with at least one companion; during her pregnancy, her level of comfort may be adversely affected by traveling.
Travelers who are less than 18 years old on the departure date must be accompanied by an adult. Due to heightened security, many countries have adopted practices to prevent international abductions of children. If a child will be traveling with adults other than the parents or with only one parent, it is recommended that a notarized letter be written by the parents or non-traveling parent granting authorization to including the dates of . We also suggest that you contact the appropriate consulate and airlines because they may have additional requirements. For the purposes of 206 Tours trips an infant is defined as anyone who is under the age of 24 months for the entire duration of their trip. A child is defined as any one between the ages of 24 months and 11 years for the entire duration of their trip.
Please be aware that during your participation on tours operated by Bible Trek Tours, certain risks and dangers may arise beyond our control including, but not limited to, the hazards of travelling in undeveloped areas; by boat, train, automobile, aircraft or other means of transportation; the forces of nature, political unrest and accident or illness in remote regions without means of rapid evacuation or medical facilities. Bible Trek Tours does not have liability regarding provisions of medical care or the adequacy of any care that may be rendered. Bible Trek Tours is not responsible for compensation for cities/sites omitted from the itinerary due to circumstances beyond it's control.
Physicality Of Our Tours
Please note that almost all destinations serviced by Bible Trek Tours require physical fitness and a lot of walking, sometimes up/or down the hills and at times very rough terrain. You may certainly stay behind for certain parts of the journey, however, it is suggested that 3 to 4 weeks before your departure one should begin preparing physically begin walking "briskly" 1-2 times a day; build up to 2-3 miles with no discomfort.
Tour Cancellation By Operator
On rare occasion, a tour departure may be cancelled due to lack of participation. In the event that Bible Trek Tours would decide to cancel a departure, a full refund will be issued (including travel insurance and Supplemental Cancellation Protection). Bible Trek Tours in not responsible and does not assume responsibility for any additional costs or any fees relating to the cancellation of air tickets or other arrangements not made through Bible Trek Tours. Cancellations due to state advisories and/or state warnings, Acts of War, War, Terrorism, Acts of God, Natural Disaster or any other circumstance outside the control of Bible Trek Tours, are not the fault of Bible Trek Tours. Great effort will be made to accommodate passengers on another trip or to revise itinerary, however, cancellation for any of these reasons will not be eligible for refund.
Bible Trek Tours Itinerary Disclaimer
Though every effort will be made to follow the itinerary, it should be considered as an indication, rather than a contract of places to be visited. Occasionally local religious holidays, national days, weather, traffic conditions and other events may necessitate changes in the sequence of visits or the missing of certain visits.